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| Advising Guidelines & Procedure | ||
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The freshman and sophomore students are assigned to the SOE Office of Undergraduate Affairs and SOE Office of Student Development, located in Steinman Hall, for academic advising and counseling until they have completed their sophomore curriculum. When a student chooses to enter the EE program, he/she has to file a “Major Card” with the SOE Office of Undergraduate Affairs. The SOE Office of Undergraduate Affairs establishes a permanent file, which is maintained as long as one is a student in the EE program. The EE Department assigns a faculty advisor who will advise the student until the end of his/her study. A student is considered a re-admitted student if he/she was previously an undergraduate student and withdrew from the City College. The SOE Office of Undergraduate Affairs processes all applications for readmission. A student will be re-admitted to the college and program with which he/she was affiliated before withdrawing. If one were in the EE program before withdrawal, he/she will be assigned automatically to a regular academic advisor, or if necessary to EE Higher Education Officer, Mr. E. Golovatch. If one was in some other program, and has been readmitted to that program, then the guidelines for students transferring in from another program within the City College will apply to the student.
General principles of academic advising are described in the City College Undergraduate Bulletin 2001–2003, page 250. At the beginning of each semester, the EE Department generates a tentative schedule of EE classes for the next semester. After being approved by the EE Department Chair, the tentative schedule is sent to the CCNY Registrar’s office for approval and publication in the CCNY Schedule of Classes. The schedule can also be found on the City College web-site: www.ccny.cuny.edu. When the CCNY Schedule of Classes becomes officially available, the EE Department posts its own schedule of classes which gives EE students additional information on times, locations, and instructors of all EE classes. In addition, the EE Department prepares a Day-By-Day Schedule of Classes, which is the same EE Schedule of Classes but in a different layout. It allows EE students to see a layout of classes throughout each day of the week and makes it easier for them to plan their schedules. Each semester the EE Department also updates and posts the List of EE Academic Advisors and a new list of EE Temporary Advisors and a schedule of their hours for walk-in registration. At the same time the SOE Office of Undergraduate Affairs reviews and publishes the EE Undergraduate Curriculum and SOE Academic Policy for the coming semester. All these documents are available before the beginning of the advisement period. Shortly after the CCNY Schedule of Classes is officially published, the CCNY Registrar’s Office sends an official notification to each EE student with detailed instructions on how and when this particular student can register for the next semester. When a student receives the Registrar’s notification he/she has to see his/her EE Academic Advisor. The Advisor screens the student’s transcript through the SIMS system and interviews the student about his/her academic progress, plans, and goals. Using all documents listed above, the Advisor recommends classes to be taken in the next semester. The student should fill out the Registration Form and the Advisor should sign it. When the time for this student comes to register, he/she can register for the classes recommended using CCNY automated registration system via Internet or telephone. Those students who cannot register during the time allocated for internet/telephone registration should do so at the time of walk-in registration. The timetable for walk-in registration is given in the CCNY Schedule of Classes. The Schedule of Office Hours for EE Temporary Advisors is posted at the EE Department before the walk-in registration begins. The walk-in advisement and registration procedure is similar to the regular one. However, instead of seeing his/her regular academic advisor the student should seek advice from an EE Temporary Advisor and see the EE Higher Education Officer to be registered on premises. The SOE Office of Undergraduate Affairs keeps one copy of the registration form.
At the beginning of each semester, the EE Department performs a Requisite Check. The purpose of this check is to ensure that EE students properly follow the EE Curriculum observing class requisites and taking classes in the correct sequence. The HEO assigned to the Department looks through the rosters of all EE student registrations. If a student did not satisfy a pre or co-requisite, then he/she should see the EE Department Chair and petition to remain in the class. Having received consent of the class instructor, the EE Department Chair can only grant permission in the following cases: a) if a student is a last semester senior student who is ready to graduate in the current semester or b) if the violation occurred due to a EE Curriculum or SOE Academic Policy fault. One copy of the approved petition is kept on file in the SOE Office of Undergraduate Affairs. The other copy is for student’s records. If a student cannot be allowed to stay in the class, the SOE Office of Undergraduate Affairs releases a letter of notification advising the student about his/her withdrawal from the class. At the same time the SOE Office of Undergraduate Affairs sends an official letter to the CCNY Office of the Registrar with the request to withdraw this particular student from the class with a “W” grade. No refund is made for the student. Data on pre- and co-requisite check results is collected and analyzed by the HEO (Mr. E. Golovatch) each semester. Results of the analysis are submitted to the EE Department Chair and Associate Dean of Undergraduate Affairs for further actions.
The CCNY Undergraduate Bulletin, provides information on how to make changes to a student’s program. The other document that governs the process of changing a student’s program is the Academic Schedule, which is published each semester in the CCNY Schedule of Classes and on the CCNY web site.
Department
of Electrical Engineering ~ Steinman Hall, T-602 |
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First-time
Freshman